How to Write a Letter of Resignation

How to Write a Letter of Resignation

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How to Write a Letter of Resignation


How to Write a Letter of Resignation

Writing a letter of resignation is an important step when leaving a job. It’s essential to maintain professionalism and leave on good terms. Here are the key steps to consider when writing a letter of resignation:

1. Addressing the Letter

Begin by addressing the letter to your direct supervisor or manager. Include the date and a formal salutation, such as “Dear [Supervisor’s Name].”

2. Statement of Resignation

Clearly state your intention to resign from your position. This should be placed near the beginning of the letter to ensure clarity.

3. Expressing Gratitude

Express gratitude for the opportunities and experiences gained during your time with the company. This can help maintain positive relationships and leave a good impression.

4. Notice Period

Specify your intended notice period as per the terms of your employment contract. This allows for a smooth transition and shows respect for the company’s operations.

5. Offer Assistance

Offer to assist with the transition, such as training a replacement or completing pending tasks, during your notice period.

6. Closing

End the letter on a positive note, expressing well wishes for the company’s continued success and thanking them for the opportunity to work there.

7. Proofreading and Delivery

Before sending, carefully proofread the letter to ensure it is professional and free of errors. Then, deliver it in person if possible or via email if necessary.

Writing a letter of resignation requires careful consideration and tact to ensure a smooth departure from your current position.

                                       example of a resignation letter

No. 8 College Road ,

Afaha Nsit,

Nsit Ibom L.G.A,

Akwa Ibom State .

17th September, 2018.

The Proprietor,

Unique City Nursery/ primary school,

Afaha Efiat Iman,

Etinan L.G.A

Akwa Ibom State



Sequel to my appointment on 15th November, 2016, I write to tender my resignation from the above address school as a class teacher.

It is a result of my health condition and low level of payment compared to the high cost of living, transportation and others circumstance, that I hereby tender my resignation.

Am deeply sorry for what my actions and my absence will cause the administration of your school, also I wish all the staffs of the great school a happy new academic school year.

Yours faithfully,

Inyang, N Harrison.



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